Minutes of the Board of Finance meeting held on Tuesday, March 6, 2007 at 7:00 p.m. at the Old Lyme Memorial Town Hall.
Present: Regular Members: Andrew Russell, Wayne Devoe, Mark Diebolt,
H. P. Garvin, III, Christopher Kerr, David Woolley
Alternate Members: Adam Burrows, Judy Read, Janet Sturges
Timothy C. Griswold, Ex-officio
UNAPPROVED
Absent: Regular Members:
Alternate Members:
Guests: Bonnie A. Reemsnyder, Selectwoman
Skip Sibley, Selectman
John Roach, Superintendent, Public Works Dept.
______________________________________________________________
Mr. Russell called the meeting to order at 7: 02 p.m.
Minutes of February 27, 2007
The minutes of February 27th were reviewed. A correction was noted on page 2, 6th paragraphs, 3rd sentence, change the word “next” to “new”. On page 3, 5th paragraph, 2nd bullet, delete the “comma (,)” after the word reported. On page 4, under Roger Lake Patrol, 4th sentence, remove the phrase “which is monitored” from the sentence. On page 5, 6th paragraph, 7th sentence, change time from “1200 hours to 100 hours” to “noon to 6pm”. Lastly, on page 7, 3rd sentence, add the words “lack of” before the word “water pressure”.
Being no further corrections noted, Mr. Diebolt made a motion, seconded by Mr. Garvin to approve the minutes as amended above. Motion carried.
53-675 Hazardous Waste Facility
Mr. Griswold stated that Old Lyme and eight other surrounding towns participate in the Household Hazardous Waste facility located in Essex at the Transfer Station. It been in operation for two years and each “household” is charged $37 per drop by Clean Harbors, the contractor who collects the waste. Adding administrative charges, the cost per household averages about $50. Total administrative charges are $8,200 and Clean Harbors collection fees are $9,800. There will be approximately 14 collection dates from April to October available to residents from any of the participating towns with two additional satellite collections.
Board of Finance Meeting March 6, 2007
A motion was made Mr. Devoe, seconded by Mr. Garvin and passed unanimously to approve $18,000 for Household Hazardous Waste Facility.
53-670 Recycling
Items such as waste oil, antifreeze, batteries, appliances, tires, cardboard, newspapers, magazines, bottles and cans are received at the landfill and shipped out to Willimantic Waste at $120 per dumpster pull. Bottles and cans have a tipping fee of approximately $13 per ton while newsprint and cardboard have a $37/per ton fee.
Mr. Roach stated that the new recycling bins for newspaper and paper items would be distributed to residents starting in late March. Mr. Roach said that A & K Kus would receive the chipped brush and leaves at their location. A & K Kus would provide an area at their facility on 271-1 Boston Post Road for the relocation of the brush and leaves at a cost of $5,000. By doing so, the tub grinder line should be reduced. However, A & K Kus has been working on obtaining their green permit from the State in order to perform this task. Beaver Logging has also been coming into the landfill to grind the brush and take the grindings away. Mr. Roach feels that a licensed, State approved company from further away may have to be considered, which would increase the line item.
A motion was made by Mr. Diebolt, seconded by Mr. Kerr and passed unanimously to approve $168,042.
43 Public Works
43-341 Expenses
Mr. Roach summarized the expenses associated with Public Works. Mr. Roach explained the various increases and decreases in line items. With the new waste oil burner and boiler, heating fuel has been decreasing since using waste oil as the source of heating fuel at the town garage.
A motion was made by Mr. Garvin, seconded by Mr. Woolley and passed unanimously to approve $419,891 for expenses, including salaries.
Board of Finance Meeting March 6, 2007
43-342 Purchases
Mr. Roach outlined the various purchases line items which included the following: Pipes, block, catch basins, signs and post, chip seal, blacktop, cold patch, winter sand and salt, gravel, stone, tires, outside repairs, gas/diesel/motor oil, parts, tools, welding supplies, fertilizer, lumber/paint, uniform rental, safety equipment, and cleaning supplies. A substantial increase in gas/diesel and motor oil due to petroleum costs. Outside repairs increased as a result of the elimination of the mechanic position.
Roads scheduled for paving/resurfacing are 2.2 miles on Mile Creek from Nearly New Shop to Buttonball Road, Hatchetts Hill Road, High Street and Machnik Drive. Mr. Roach stated that this portion of his budget has a 6% decrease from the previous budget.
A motion was made by Mr. Devoe, seconded by Mr. Diebolt and passed unanimously to approve $240,800 for purchases.
43-344 Vendor Services
Mr. Roach explained that this category covers the various jobs that are contracted out. He outlined the various line items associated with this category, such as snow contracting, line painting, drain flushing, lawn care, etc. He stated that most all vendors have increased their fees. There is a decrease in Catch Basin line because Public Works is performing 80% of the catch basin work in town.
A motion was made by Mr. Devoe, seconded by Mr. Kerr and passed unanimously to approve $84,500 for vendor services.
53-680 Transfer Station
Mr. Roach outlined the expenses relating to the landfill operations. Mr. Roach explained about the permit process through the State of CT Department of Environmental Protection, which monitors the water runoff at the landfill. There is an increase in electricity, tub grinder, exterminator, office supplies fuel, miscellaneous and soft goods disposal line items, however, fees charged for disposal at the Transfer Station will offset some of this expenditure.
Board of Finance Meeting March 6, 2007
A motion was made by Mr. Diebolt, seconded by Mr. Devoe and passed unanimously to approve $228,458.
49-550 Health Services
49-550-500 Health Department
Ms. Read met with Mr. Ron Rose who explained the related expenses for the Health Department’s budget. The telephone line also includes the cell phones. The office supplies, postage, telephone and dues line items remained unchanged. The amount of $10 in the engineering and counsel line keeps those lines active. Mr. Griswold stated that the State of CT is discussing regionalizing health districts. Because of the increase in mosquitoes, additional spraying has been necessary. The goose control project is an ongoing process in order to curtail their activity at Rogers Lake. There was discussion on having a written record recording her visits to the park.
A motion was then made by Mr. Garvin, seconded by Mr. Kerr and passed unanimously to approve $188,411 for the Health Department, minus salaries.
49-560-537-000 Regional Health Agencies
Mr. Griswold stated that the funds of $2,500 are allocated for Regional Health Agencies are distributed to local agencies. Requests for assistance have been received from the following agencies:
Community Health Center
Regional Mental Health Board
Rushford Center
TVCCA
A motion was then made by Mr. Kerr, seconded by Mr. Devoe and passed unanimously to approve $2,500 for Regional Health Agencies.
Board of Finance Meeting March 6, 2007
49-560-537-001 Old Lyme Visiting Nurse Association
Mrs. Read stated that she spoke with the Executive Director, Muriel Drugan, who explained that Interim Health Care, which provides visiting nursing services, would be contracting a Registered Nurse at $41.40/hour for 1,350 hours for the year. It should be noted that this is the same rate as last year and that the Visiting Nurses historically returns funds to the town for unused contract hours. Last year $2,900+ was returned to the town.
A motion was made by Mr. Diebolt, seconded by Mr. Woolley and passed unanimously to approve $55,890 for the Old Lyme Visiting Nurse Association.
44-350 Parks and Recreation
Mr. Kerr detailed the Parks and Recreation Department budget. There is the request for an additional parking lot attendant at Sound View to allow Mr. Bugbee to spend less time there. He stated that Mr. Bugbee hires 30-35 summer employees to help with the summer day camp, parking lot attendants and lifeguards.
A motion was then made by Mr. Devoe, seconded Mr. Kerr and passed unanimously to approve $209,248, which includes adjustments to the salary line item for Parks and Recreation.
44-370-514-713 Little League
Mr. Bugbee explained that historically Little League is an all-volunteer organization chartered to develop and execute both baseball and softball programs for over 700 children ages 6-12 years. In addition to the regular season, this program supports a tournament schedule with other Little Leagues in Southeastern Connecticut. There is a request for an increase to assist in the funding of back stop and batting cage repairs.
Mr. Diebolt, seconded by Mr., made a motion Garvin to approve $3,500 with the request that Mr. Bugbee review their request for the above-mentioned repairs. Motion carried.
Board of Finance Meeting March 6, 2007
Mr. Russell stated that Mr. Hagan wants to appear on March 13th to discuss the High School renovation project and answer any questions the Board may have.
Mr. Russell stated that the next Board of Finance meeting is scheduled for Tuesday, March 13, 2007 at 7:00 p.m. at the Old Lyme Memorial Town Hall. Budgets for Estuary Transit District, Estuary Nutrition and EMOTS, Lymewood, Senior Center, Social Services, Old Lyme Fire Department, Fire Protection Charge, Fire Marshal and Volunteer Incentive Plan will be reviewed and discussed.
A motion was then made by Mr. Kerr, seconded by Mr. Diebolt and passed unanimously to adjourn the meeting at 9:20 p.m.
Respectfully Submitted,
Michele Hayes-Finn
Secretary
| 
